A Guest Post : Taking on Social Media – How One Non-Profit Took on the Challenge

Our Guest blogger and friend, Amy Stern, Director of United Hospice of Rockland shares her personal story.

On a fairly regular basis, Ann Byne, a member of our board of directors and principal of The Byne Group, encourages us to rethink how we are approaching our branding and marketing efforts. She suggested that we needed to start using social media to “get our name out there” as well as to develop and strengthen relationships with our supporters. My initial reaction was, “You’ve got to be kidding.” The resistance came from two areas of resistance: (1) This fifty-something was somewhat apprehensive about stepping into an area with which I was not familiar and (2) With everything we already had our plate, how would we make time for this? I’m sure many of you can sympathize.

Ann encouraged us to start small but to start. We agreed that we would publish an e-newsletter every other month. This seemed manageable to us. The first task was to begin to gather email addresses.They were gleaned from a variety of sources throughout the organization and are now added to on a regular basis so that the list will grow over time. Leadership staff has been asked to collect business cards with email addresses when they attend meetings. Donor envelopes allow for email addresses to be provided. Directories of local membership organizations were sources for the list. Responsibility for writing the newsletter was assigned to a staff member. The Byne Group taught us how to use the mass mailing software, Emma, into which we regularly download new email addresses. They also created a template into which we place our newsletter text. Their skilled eyes review and polish it before we distribute it. We just completed our fourth issue. Feedback has been positive and few addressees have asked to be omitted from the list. The challenge has been to write assorted snippets of news that encourage readers to: migrate to our website, open a link, answer a question or engage with us in some way. I can’t miss this blogging opportunity to share the most recent edition of our newsletter, click here.

Ann became quite the taskmaster and informed us that we were not yet done! The next step in the process was to identify a social media site on which we would create a presence. With trepidation, I volunteered to learn about Facebook. In order to become an administrator of a Facebook page, you must first sign on as an individual user. I spent a few weeks trying to learn some of the ins and outs. The Byne Group created our page and then like coaching a child to jump into the pool to learn how to swim, they sent us out on our own providing feedback along the way.

We soon learned that in order to make an impact, you need to gather fans. We didn’t want just any fans but rather fans of substance. For starters, we wanted individuals who lived in Rockland, supported our work, would believe in our mission, and would help us to spread the word about what we do.

In mid-November, I arbitrarily decided we should set a goal of 1000 fans by year end (we had 130 fans at the time). New Year’s came and went, our goal was so close, then by January 4 we hit 1000 fans. As of today we are at 1,196 fans. Success feels very sweet! Yes, It took a little work but we think it was worth it. We post something on our page several times a week. Examples of postings on our page are (1) unsolicited testimonials from fans about the services we provide (2) upcoming events and (3) a request for help with sign language translation that yielded a volunteer. Soon, we will post a survey and use its results to shape some of our advertising efforts. We are sold on the impact that social media can make. My recommendations, don’t miss this opportunity, start slowly, but start!

Oh and please join my list of fans, who knows 2,000 by the spring? [click here to visit The United Hospice of Rockland Facebook Page]

–Amy Stern, Director of United Hospice of Rockland